Booking a meeting room might seem straightforward, but forgetting key details can lead to unnecessary stress on the day of your event. Use this ultimate checklist to ensure you’ve covered everything for a smooth and productive meeting at Paragon Creative Studios.
✅ 1. Define Your Meeting Needs
Before you start searching for a venue, be clear on:
- Purpose: Is this a client pitch, internal training session, board meeting, or networking event?
- Number of Attendees: Choose a space that comfortably fits your group.
- Duration: Will you need the room for an hour, half a day, or a full day?
✅ 2. Choose the Right Location
A centrally located venue with easy access is crucial. Paragon Creative Studios is conveniently based in Leicester and offers free on-site parking (two spaces), so your guests won’t have to worry about finding a spot.
✅ 3. Check Room Facilities & Equipment
Make sure the meeting room has all the essential amenities, including:
- High-speed Wi-Fi.
- Presentation tools like a projector, screen, and whiteboard.
- Video conferencing setup for hybrid meetings.
- Comfortable seating and a professional setup.
✅ 4. Look for Refreshments & Break Areas
Keeping attendees engaged means providing refreshments. At Paragon Creative Studios, we offer free tea and coffee-making facilities, so you can keep your team energised throughout the session.
✅ 5. Consider Room Layout & Customisation
Does the venue allow you to adjust seating arrangements? Paragon Creative Studios offers a customisable meeting space, so whether you need a boardroom setup, theatre-style seating, or a more informal setting, we’ve got you covered.
✅ 6. Confirm Pricing & Booking Flexibility
Before finalising your booking, check:
- Transparent pricing with no hidden fees.
- Flexible booking options (hourly, half-day, or full-day hire).
- Cancellation policy in case your plans change.
✅ 7. Read Reviews & Testimonials
See what previous clients say about the venue. A well-reviewed meeting room ensures professionalism and reliability.
✅ 8. Double-Check Your Booking Details
Before your meeting day:
- Confirm the date and time.
- Arrange any special requests (catering, additional equipment, etc.).
- Share directions with attendees.
Ready to Book Your Meeting Room?
With free parking, complimentary refreshments, and a customisable space, Paragon Creative Studios is the perfect venue for your next meeting.