A successful meeting isn’t just about getting people in a room—it’s about using the space effectively to achieve your goals. Here are some expert tips on making the most of your hired meeting room.
1. Set a Clear Agenda
A well-structured meeting starts with a clear agenda. Before the meeting:
- Define the purpose of the meeting.
- List key discussion points.
- Assign roles (e.g., who will present, take notes, or facilitate discussion).
- Share the agenda with attendees in advance.
2. Arrive Early & Set Up
Give yourself time to get comfortable in the meeting room:
- Test the Wi-Fi and presentation equipment.
- Arrange seating to match your needs (boardroom, theatre, classroom style, etc.).
- Set up refreshments—Paragon Creative Studios offers free tea and coffee-making facilities.
3. Engage Your Audience
Keep participants engaged by:
- Encouraging open discussion and idea-sharing.
- Using visual aids like slides, whiteboards, or flip charts.
- Taking short breaks for longer meetings.
4. Use Technology to Enhance the Experience
If running a hybrid meeting, ensure remote attendees feel included:
- Use video conferencing tools and check the sound quality.
- Position cameras and microphones effectively.
- Share documents in real-time for collaboration.
5. End with Clear Next Steps
A productive meeting should conclude with action points:
- Summarise key takeaways.
- Assign tasks and set deadlines.
- Follow up with a meeting recap email.
Ready to Make Your Next Meeting a Success?
With a customisable layout, free refreshments, and high-quality facilities, Paragon Creative Studios provides everything you need for a productive meeting.
Get in touch today to book your meeting space!